Sometimes you just want to erase all the previous years’ checks and deposits and start over with your accounting system.

But maybe you want to erase all the previous years’ checks and deposits AND erase the Chart of Accounts.

But it is scarey to erase accounting information. There are several ways to erase old data and keep a copy for historical purposes.

You can always make a copy or backup of your data to keep on a CD and reload it when needed. This is cumbersome and you can lose the CD. Here are several solutions to keep the data on your computer but out of sight.

Here are several ways of starting over. We urge you to make a copy of your current data on a CD, zip drive or thumb drive before you start. Make certain any ChurchPro passwords are disabled before you make the copies or backups. We assume no responsibility for the outcome. And we don’t offer any further support on this process. Move forward at your own risk. We have used this for many churches and it works well only if you follow directions.

If you are about to put in the ChurchPro2006 upgrade, you can keep old data and new data easily. Install and upgrade ChurchPro2006. It will create a new icon on your screen. So, now you will have an icon for CP2004 and one for CP2006. In ChurchPro2006 you can erase old checks and deposits. Just go to the Main Menu>Setup>Clear Data>Year End Checking. Enter dates before December 31, 2005 and delete you checks and deposits. If you want to delete your Chart of Accounts and you checks and deposits, go to the MainMenu>Setup>Clear Data. On the right hand side of the screen is a blue Empty Table buttons and a table pull down. Pull down and empty the following tables one at a time.
Account1.db
Budgetgrps.db
Fundtype.db

If you have upgraded several months ago OR you are on an older version of ChurchPro, you can create a separate directory and icon for old data which will keep it separate from the new data.

1. Make a new folder called OldChurchPro in the ChurchPro directory.
a. Using Windows Explore or My Computer, highlight the ChurchPro directory, click on File in the upper left corner, click New, click Folder. A New Folder will appear near the bottom. Right click on it and Rename it OldChurchPro.
2. Copy your current version of ChurchPro into your new Old ChurchPro folder.
a. Click the plus next to your ChurchPro folder. Your latest version will appear below. It will be called ChurchPro200X, where X is the latest version of the software.
b. Right mouse click on ChurchPro200X, left click on Copy. (nothing happens)
c. Right mouse click on Old ChurchPro, left click on Paste. (folders will fly through the air)
3. Put an icon on your screen that points to new old data.
a. On the desktop, find the ChurchPro icon for your current data, right mouse click and left click on copy. Another icon appears.
b. Right click on the new icon, left click on Rename, type Old ChurchPro, enter.
c. Right mouse click on the Old Church Pro icon, left click on Properties, left click on the Shortcut tab. Notice the Target is hightlighted.
d. Using the left arrow on your keyboard, move the cursor to the left until you see a minus w ( -w ) Change the phase to the left from “C:\ChurchPro\ChurchPro200X”
To “C:\OldChurchPro\ChurchPro200X” Click OK

You have now complete the difficult part of the process. Click on Old ChurchPro and make certain it works.

Now click on the ChurchPro icon for your current data. Go to Main Menu>Setup>Clear Data tab. You have two choices on clearing out the data.

Clearing only Checks and Deposits OR Clearing Checks, Deposits and the Chart of Accounts.

Clearing only Check and Deposits:
On the left hand side is a button Year End Checking. Press it and put in dates before December 31, 2005. This erases all checks and deposits for previous years.

Clearing out Checks, Deposits and The Chart of Accounts”
On the right hand side is a blue button called Empty Table and a pull down. Using the pull down find the three files below, highlight them and press the blue button. Do one table at a time. This erases ALL checks, deposits and the Chart of Accounts.

Account1.db
Budgetgrps.db
Fundtype.db

You can change the screen colors on one of the sets of data to avoid confusion by clicking on the three color circles at the top of the ChurchPro main menu.

You are now finished